Private Limited Company Registration
with Sigma Solutions
Introduction
In early 2024, a group of five passionate tech enthusiasts decided to turn their vision into a scalable tech solutions company. Their goal was to build a legally recognized and investment-friendly business model that ensured limited liability, long-term credibility, and compliance with Indian business laws.
After evaluating various business structures such as Sole Proprietorship, Partnership Firms, and LLP, they finalized the Private Limited Company (Pvt. Ltd.) model. This structure offered them:
- Limited liability protection for shareholders
- Separate legal identity
- Ease in raising venture capital
- Perpetual succession
Challenges Faced by the Founders
Despite their technical acumen, the entrepreneurs encountered several bottlenecks during the registration journey:
1. Legal & Procedural Complexity
They were unaware of the mandatory requirements for incorporation under the Companies Act, 2013, including:
- Number of directors and shareholders
- Capital structure
- Types of incorporation forms
- MCA e-filing procedures
2. Compliance & Tax Confusion
The founders were unsure which registrations were mandatory post-incorporation:
- GST Registration
- PAN & TAN Application
- Professional Tax
- Shops and Establishments Act license
3. Time Constraints
As a startup aiming for an early product launch, the team needed the registration done within 10 working days to meet investor deadlines and a government incubation program.
4. DSC & DIN Complications
They had no prior knowledge of:
- The necessity of Digital Signature Certificates (DSC)
- The application and verification process for Director Identification Numbers (DIN)
5. MoA & AoA Drafting
The team struggled with preparing the Memorandum of Association (MoA) and Articles of Association (AoA) – two crucial legal documents that define the company’s objectives and internal governance.
Solution Provided by Sigma Solutions
Sigma Solutions took complete ownership of the process, offering end-to-end business registration services to eliminate the pain points experienced by the founders. The service model was tailored to address each specific challenge with speed and accuracy.
Implementation Strategy
1. Strategic Consultation & Business Structuring
- Conducted a 30-minute discovery session to understand the business goals, founder roles, shareholding patterns, and long-term fundraising plans.
- Advised on:
- Minimum requirements (2 directors, 2 shareholders)
- Authorized vs. Paid-Up Capital (₹1 lakh minimum recommended)
- Selection of registered office location
- Suitable business activity code (NIC Code)
2. Documentation & Identity Compliance
- Collected and verified mandatory documents for all directors and shareholders:
- PAN, Aadhar Card, Passport Photos
- Proof of Address (utility bill, bank statement)
- Proof of Registered Office (rent agreement/NOC)
- Facilitated e-verification for:
- DSC issuance via certifying authorities (Class 3 Digital Signature)
- DIN allotment using SPICe+ Part A
3. Name Reservation & MCA Filing
- Assisted in name ideation aligned with MCA guidelines and trademark databases.
- Filed the RUN (Reserve Unique Name) form for MCA name approval.
- Submitted the SPICe+ form (Parts A & B):
- Company details
- Director info
- MoA & AoA
- PAN/TAN/GST application
- ESIC and EPFO registration
- Professional Tax (for applicable states)
4. Legal Documentation & Certification
- Customized the MoA and AoA to reflect the company’s tech-driven objectives, shareholder powers, and equity allocation.
- Uploaded e-forms using AGILE-PRO S for seamless integration of:
- Bank Account Setup via MCA-approved banks
- PF, ESI, GST, and Shops and Establishment Registration
5. Post-Incorporation Compliance Setup
- Obtained the Certificate of Incorporation with CIN (Corporate Identity Number) from the Registrar of Companies (RoC).
- Delivered:
- PAN & TAN allotment
- GST Certificate (within 2 days post-incorporation)
- Customized Compliance Calendar with monthly, quarterly, and annual obligations
- Provided support for:
- Auditor appointment under Sec. 139 of the Companies Act
- Opening a current account in a scheduled commercial bank
Results Achieved
Outcome | Description |
Company Incorporated | Fully registered Pvt. Ltd. Company within 8 business days |
Documents Delivered | Received DSCs, DINs, PAN, TAN, GST Certificate, MoA, AoA, COI |
Compliance Setup | Delivered a 12-month compliance roadmap |
Fundraising Readiness | Ready to approach investors and apply for government schemes |
Zero Downtime | Founders focused on product development while Sigma handled the backend |
Conclusion & Key Takeaways
Registering a Private Limited Company in India involves multiple legal and procedural steps, from identity verification to regulatory compliance. While the process may appear complex, partnering with experts like Sigma Solutions simplifies the journey, reduces time-to-market, and ensures long-term compliance.
Key Insights:
- The SPICe+ form simplifies the registration but requires expert handling
- PAN, TAN, GST, and other licenses can be obtained simultaneously via AGILE-PRO
- Drafting MoA & AoA requires attention to long-term business strategy
- DSC and DIN applications must meet MCA validation protocols
Related Services by Sigma Solutions
- Public Limited Company Registration
- LLP & Partnership Firm Registration
- One Person Company (OPC) Registration
- Trademark, Copyright & Patent Services
- GST, PAN, TAN & Professional Tax Registrations
- Startup India & Udyam (MSME) Registration
- Accounting, Auditing & ROC Annual Filing Services
Other Case Studies
Client Testimonial
“We were completely lost in the maze of documentation, legal jargon, and MCA filings. Sigma Solutions not only educated us but made the entire company registration journey smooth and transparent. Their team went above and beyond – from name selection to delivering the incorporation certificate. We couldn’t have asked for better support.”
— Tech Startup Co-founder