Project Management and Consultancy by Sigma Solutions

Introduction

A prominent corporate real estate firm initiated the construction of a multi-story commercial complex, aiming for a modern business hub with optimized facilities. However, poor scheduling, cost overruns, and inconsistent contractor performance disrupted timelines and inflated the budget. Facing mounting pressure from stakeholders, the firm turned to Sigma Solutions, a trusted name in construction project management and consultancy, to realign the project’s trajectory.

Challenges Faced

1. Timeline Delays & Poor Scheduling

Without a structured execution plan, critical tasks were frequently delayed. Overlapping trades and uncoordinated resource allocation led to site congestion and workflow bottlenecks.

2. Budget Overruns & Cost Inefficiencies

Lack of upfront financial planning and volatile material pricing caused a 15–20% increase in projected expenditure, putting project profitability at risk.

3. Contractor Coordination Issues

Poor communication between contractors, engineers, and architects led to duplicate work, design errors, and conflicting task execution, especially during the interior and MEP (Mechanical, Electrical, Plumbing) phases.

4. Regulatory Compliance & Risk Management Gaps

The project was at risk of non-compliance with National Building Code (NBC) norms, safety regulations, and environmental laws due to insufficient documentation and supervision.

5. Quality Assurance & Monitoring Deficiencies

There was no system in place to track on-site performance, quality control, or corrective actions, making it hard to guarantee a flawless finish.

Solution Provided by Sigma Solutions

Sigma Solutions executed a comprehensive project management consultancy framework, ensuring project visibility, budget control, regulatory compliance, and quality execution.

Implementation Process

1. Project Scheduling & Workflow Optimization

Developed a milestone-based construction roadmap using Gantt charts and digital tracking software.
Implemented real-time dashboards for task completion tracking and site progress updates.
Introduced a “critical path methodology” (CPM) to identify and manage time-sensitive activities.

2. Budget Planning & Cost Control Measures

Created a detailed bill of quantities (BOQ) with forecasted vendor pricing and inflation buffers.
Recommended value engineering alternatives for structural materials and interior finishes.
Negotiated favourable vendor terms and supplier contracts, achieving up to 12% in savings on procurement.

3. Stakeholder Coordination & Communication Strategy

Hosted weekly virtual and on-site review meetings to align architects, civil contractors, and MEP consultants.
Established a central communication hub using project collaboration software (e.g., Asana/Trello) to avoid miscommunication.
Streamlined design approvals and RFIs (Requests for Information) with documented workflows.

4. Regulatory Compliance & Risk Mitigation

Conducted a comprehensive risk register and deployed safety officers on-site for continuous monitoring.
Managed submission of all required statutory approvals, including fire safety NOCs, environmental clearances, and structural certifications.
Mitigated risks proactively with contingency buffers and safety SOPs.

5. Quality Control & Performance Auditing

Deployed a three-tier quality control system (raw material inspection, in-process checks, and post-installation audits).
Implemented a defect liability period (DLP) tracking mechanism and handed over a post-completion audit report.
Benchmarked vendor KPIs and evaluated contractor performance monthly.

Results Achieved

Project Delivered 18% Ahead of Schedule
Streamlined scheduling and workflow optimization cut delays dramatically.
15% Cost Savings on Procurement & Operations
Smart vendor negotiations and optimized BOQ led to significant financial savings.
Zero Compliance Violations
All building code, fire, and environmental standards were met seamlessly.
Enhanced Stakeholder Coordination
Weekly alignment meetings and centralized tools improved transparency and accountability.
Flawless Quality & Risk-Free Execution
Rigorous audits and inspections delivered a top-quality, regulation-compliant commercial complex.

Conclusion & Key Takeaways

Project success hinges on planning, control, and collaboration. Sigma Solutions introduced a strategic project management model that not only resolved existing challenges but added long-term value to the client’s commercial real estate asset. By combining technology with real-world execution expertise, Sigma Solutions delivered a high-performance outcome—faster, cheaper, and better.